905 - Buildings, Sites, and Equipment

905 - Buildings, Sites, and Equipment dawn.gibson.cm… Mon, 10/09/2023 - 19:25

905.01 - Community Use of School District Facilities & Equipment

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities. "Entity(ies)" will include organizations, groups and individuals and their agents. Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee. Prior to using district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight. It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment. The board reserves the right to deny use of the facilities and equipment to an entity. It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply with the Activity Director. It is the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent. The school district employee will not accept a fee from the entity using school district facilities and equipment. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge. While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference: Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11.

Cross Reference: 704 Revenue

Approved      12/2019
Reviewed     7/18/22
Revised

dawn.gibson.cm… Mon, 10/09/2023 - 19:25

905.01R1 - Community Use of School District Facilities & Equipment Regulation

1. Alcoholic beverages will not be brought to or consumed on school grounds.

2. Smoking is prohibited in school district facilities and on school district grounds, including in private vehicles.

3. A school district employee must be present while the school district facility or equipment is being used by an entity.

4. After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity. The fee charged to the entity for the use of the facility, site, or equipment will include these costs. However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs.

5. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

6. A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate. Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater

dawn.gibson.cm… Mon, 10/09/2023 - 19:26

905.01E1 - Request for Use of School Facilities

All officially sanctioned Maquoketa Valley athletics and activities will have priority over any other group wishing to use school facilities. This priority system also means that even after permission is given to an outside group to use a certain facility, that permission may be withdrawn at a later time due to unforeseen circumstances which necessitate the use of the facility by an officially sanctioned Maquoketa Valley athletic team or activity.
Team, Club, Organization or Individual Requesting Use of a Facility

____________________________________________________________________________
Facility/Facilities Being Requested Building

____________________________________________________________________________
What activity will be taking place during this event

____________________________________________________________________________
Date(s) the facility is being requested

____________________________________________________________________________

Time(s) the facility is being requested

____________________________________________________________________________

This request falls under the following category (Please Mark with an X)

____ Fundraising, Community Non-Profit Organization
-$50 for each use plus security deposit of $75 to cover any damage to the facility. Use of
school personnel will result in additional charges

____ Profit Making, Non-Community and/or Commercial Organization
-$125 minimum for each use plus security deposit of $75 cover any damage to the facility.
Use of school custodial/food service personnel will generally be required and result in
additional fees. (WILL REQUIRE SCHOOL BOARD APPROVAL)

____ Community Groups - General Use
-$20 per use (Maximum 4 hours) plus security deposit of $75 to cover any damage to
building. The deposit or any portion thereof not required for repairs or maintenance will
be returned.

____ Youth Athletic Tournament/Practice, 4-H, Scouts, Church Youth Groups, Adult Education
-No charge, but must meet all other requirements to use school facilities. Time spent by school personnel in extra cleaning will be billed to the sponsoring group. Any fees incurred for repair will also be billed to the sponsoring group.

It is agreed that the individual making this request is financially responsible to the Maquoketa Valley Community School District for any and all damages to the facility resulting from negligence or misuse.

Signature of Individual Making Request

____________________________________________________________________________

Address

____________________________________________________________________________
Telephone Number

____________________________________________________________________________

Date

____________________________________________________________________________

Rental Fee $

____________________________________________________________________________

Required Deposit $

____________________________________________________________________________

This activity DOES / DOES NOT meet the criteria for the benefit of Maquoketa Valley students and athletic programs, and the request for the use of the facility under the provisions of Board Policy 1004.012.

APPROVED DENIED

Activities Director:

____________________________________________________________________________

Date:

____________________________________________________________________________

susan.larson@f… Fri, 08/21/2026 - 17:51

905.02 - Tobacco/Nicotine-Free Environment

School district facilities and grounds, including school vehicles, are off limits for tobacco or nicotine use, including the use of look-a-likes where the original would include tobacco or nicotine. This requirement extends to students, employees and visitors. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco, nicotine or other product or leave the school district premises immediately. It is the responsibility of the administration to enforce this policy.

Legal Reference: Goals 2000: Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).
House File 2212, Iowa General Assembly (2008)
Iowa Code §§ 142D; 279.8, .9; 297.

Cross Reference: 903.4 Public Conduct on School Premises
905.1 Community Use of School District Buildings & Sites & Equipment

Approved      12/2019
Reviewed     7/18/22
Revised

dawn.gibson.cm… Mon, 10/09/2023 - 19:27

905.03 - Weapons in the School District

The board believes weapons, other dangerous objects and look-a-likes in school district facilities and at school district-approved events cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors on the school district premises or property within the jurisdiction of the school district.

All weapons, dangerous objects and look-a-likes are prohibited to be carried, possessed, transported or otherwise stored on school district property and to school district-approved events. Exceptions to this policy include weapons carried by the following individuals in performance of their official duties:

law enforcement;
military personnel;
corrections officers;
individuals approved in writing by the Superintendent,
students and individuals approved in writing by the Superintendent who are actively engaging in a school district approved firearms safety course, hunter education course or shooting sports activity; and
School security officers and/or school resource officers in accordance with all applicable laws

Individuals found to be in violation of this district policy will be required to immediately remove the weapon, dangerous object or look-a-likes from the school district property or event. Students found to be in violation of this policy or any other board policies related to weapons will be subject to disciplinary proceedings. Employees found in violation of this policy may be subject to discipline, up to and including termination.

The district shall not authorize staff members to carry firearms on school grounds in accordance with Iowa Code 724.6.

I.C. Iowa Code
Iowa Code § 279.8; 84 Directors - General Rules - Bonds of Employees
Iowa Code § 280.21B Expulsion-weapons
Iowa Code § 483A.27 Hunter Education Program
Iowa Code § 724 Weapons

I.A.C. Iowa Administrative Code
281 I.A.C. 12.3 Administration

U.S.C - United States Code
18 U.S.C. § 921 Crimes - Criminal Procedures - Firearms

Approved 12/2019
Reviewed 7/15/2024
Revised 7/15/2024

dawn.gibson.cm… Mon, 10/09/2023 - 19:28