It is the policy of the Maquoketa Valley Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Dave Hoeger, Maquoketa Valley  Community School District, Delhi, Iowa 52223; or by telephoning 563-599-2091.

 

The Maquoketa Valley Community School District does not discriminate in its educational programs and activities on the basis of a student's disability. It has been determined that your child has a qualifying disability for which accommodations may need to be made to meet his or her individual needs as adequately as the needs of other students. As a parent, you have the right to the following:

• Participation of your child in school district programs and activities, including extracurricular programs and activities, to the maximum extent appropriate, free of discrimination based upon the student's disability and at the same level as students without disabilities;
• Receipt of free educational services to the extent they are provided students without disabilities:
• Receipt of information about your child and your child's educational programs and activities in your native language;
• Notice of identification of your child as having a qualifying disability for which accommodations may need to be made and notice prior to evaluation and placement of your child and right to periodically request a re-evaluation of your child;
• Inspect and review your child's educational records including a right to copy those records for a reasonable fee; you also have a right to ask the school district to amend your child's educational records if you feel the information in the records is misleading or inaccurate; should the school district refuse to amend the records, you have a right to a hearing and to place an explanatory letter in your child's file explaining why you feel the records are misleading or inaccurate; and
• Hearing before an impartial hearing officer if you disagree with your child's evaluation or placement; you have a right to counsel at the hearing and have the decision of the impartial hearing officer reviewed.

It is the policy of the Maquoketa Valley Community School District not to discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact Dave Hoeger, Maquoketa Valley  Community School District, Delhi, Iowa 52223; or by telephoning 563-599-2091. 

 

Date of complaint:  __________________________________

Name of Complainant:  __________________________________

Are you filling out this form for yourself or someone else (please identify the individual if you are submitting on behalf of someone else):
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

Who or what entity do you believe discriminated against, harassed, or bullied  you (or someone else)?
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
 

Date and place of alleged incident(s):
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

Names of any witnesses (if any):
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

Nature of discrimination, harassment, or bullying alleged (check all that apply):
	Age		Physical Attribute		Sex
	Disability		Physical/Mental Ability		Sexual Orientation
	Familial Status		Political Belief		Socio-economic Background
	Gender Identity		Political Party Preference		Other - Please Specify:
	Marital Status		Race/Color
	National Origin/Ethnic Background/Ancestry		Religion/Creed

 

 

In the space below, please describe what happened and why you believe that you or someone else has been discriminated against,
harassed, or bullied. Please be as specific as possible and attach additional pages if necessary.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  _____________________________________________     Date:  ______________________

 

Name of Witness:______________________________________________

Date of interview:______________________________________________

Date of initial complaint:______________________________________________

Name of Complainant (include whether the Complainant is a student or employee)
_______________________________________________________________________________
_______________________________________________________________________________

Date and place of alleged incident(s):
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

 

Nature of discrimination, harassment, or bullying alleged (check all that apply):
	Age		Physical Attribute		Sex
	Disability		Physical/Mental Ability		Sexual Orientation
	Familial Status		Political Belief		Socio-economic Background
	Gender Identity		Political Party Preference		Other - Please Specify:
	Marital Status		Race/Color
	National Origin/Ethnic Background/Ancestry		Religion/Creed

 

Description of incident witnessed:______________________________________________

Additional information:
 

_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

Signature:  _______________________________________________________________     Date:  ___________________________________

 

Date: ___________________________

Date of initial complaint: ______________________________________

Name of Complainant (include whether the Complainant is a student or employee):
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

Date and place of alleged incident(s):
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

Name of Respondent (include whether the Respondent is a student or employee):
_____________________________________________________________________________
_____________________________________________________________________________

Nature of discrimination, harassment, or bullying alleged (check all that apply):
	Age		Physical Attribute		Sex
	Disability		Physical/Mental Ability		Sexual Orientation
	Familial Status		Political Belief		Socio-economic Background
	Gender Identity		Political Party Preference		Other - Please Specify:
	Marital Status		Race/Color
	National Origin/Ethnic Background/Ancestry		Religion/Creed

 

 

Summary of Investigation:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  ____________________________________________________     Date:  _______________

 

Within 60 working days, the equity coordinator shall complete the investigation and issue a report with respect to the findings.

The equity coordinator shall notify the Complainant and Respondent of the decision within 5 working days of completing the written report. Notification shall be by U.S. mail, first class.

Decision and Appeal

The complaint is closed after the equity coordinator has issued the report, unless within 10 working days after receiving the decision, either party appeals the decision to the superintendent by making a written request detailing why he/she believes the decision should be reconsidered. The equity coordinator shall promptly forward all materials relative to the complaint and appeal to the superintendent. Within 30 working days, the superintendent shall affirm, reverse, amend the decision, or direct the equity coordinator to gather additional information. The superintendent shall notify the Complainant, Respondent, and the equity coordinator of the decision within 5 working days of the decision. Notification shall be by U.S. mail, first class.

The decision of the superintendent shall be final.

The decision of the superintendent in no way prejudices a party from seeking redress through state or federal agencies as provided by in law.

This policy and procedures are to be used for complaints of discrimination, in lieu of any other general complaint policies or procedures that may be available.

If any of the stated timeframes cannot be met by the district, the district will notify the parties and pursue completion as promptly as possible.

Retaliation against any person, because the person has filed a complaint or assisted or participated in an investigation, is prohibited. Persons found to have engaged in retaliation shall be subject to discipline by appropriate measures.

 

The school district's long range needs assessment process includes these items:

• provisions for collecting, analyzing and reporting information derived from local, state and national sources;
• provisions for reviewing information acquired on the following:
  • state indicators and other locally determined indicators,
  • locally established student learning goals,
  • specific data collection required by state and federal programs;

• provisions for collecting and analyzing assessment data on the following:
  • state indicators,
  • locally determined indicators,
  • locally established student learning goals.

 

Date of complaint:________________________________

Name of Complainant:  :________________________________

Are you filling out this form for yourself or someone else (please identify the individual if you are submitting on behalf of someone else):

___________________________________________________________________________________
___________________________________________________________________________________

Who or what entity do you believe discriminated against, harassed, or bullied you (or someone else)?

___________________________________________________________________________________
___________________________________________________________________________________

Date and place of alleged incident(s):
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Names of any witnesses (if any):
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

Nature of discrimination, harassment, or bullying alleged (check all that apply):
	Age		Physical Attribute		Sex
	Disability		Physical/Mental Ability		Sexual Orientation
	Familial Status		Political Belief		Socio-economic Background
	Gender Identity		Political Party Preference		Other - Please Specify:
	Marital Status		Race/Color
	National Origin/Ethnic Background/Ancestry		Religion/Creed

In the space below, please describe what happened and why you believe that you or someone else has been discriminated against, harassed, or bullied. Please be as specific as possible and attach additional pages if necessary.

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________

 

I agree that all of the information on this form is accurate and true to the best of my knowledge.

Signature:________________________________________  Date:____________________________

 

Name of Witness:

Date of interview:

Date of initial complaint:

Name of Complainant (include whether the Complainant is a student or employee):
_________________________________________________________________________________________
_________________________________________________________________________________________

Date and place of alleged incident(s):
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________

Nature of discrimination, harassment, or bullying alleged (check all that apply):
	Age		Physical Attribute		Sex
	Disability		Physical/Mental Ability		Sexual Orientation
	Familial Status		Political Belief		Socio-economic Background
	Gender Identity		Political Party Preference		Other - Please Specify:
	Marital Status		Race/Color
	National Origin/Ethnic Background/Ancestry		Religion/Creed

 

Description of incident witnessed:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________

Additional information:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  ___________________________________________________________________     Date:  _________________________

 

Date:

Date of initial complaint:

Name of Complainant (include whether the Complainant is a student or employee):
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

Date and place of alleged incident(s):
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

Name of Respondent (include whether the Respondent is a student or employee):
_____________________________________________________________________________
_____________________________________________________________________________

Nature of discrimination, harassment, or bullying alleged (check all that apply):
	Age		Physical Attribute		Sex
	Disability		Physical/Mental Ability		Sexual Orientation
	Familial Status		Political Belief		Socio-economic Background
	Gender Identity		Political Party Preference		Other - Please Specify:
	Marital Status		Race/Color
	National Origin/Ethnic Background/Ancestry		Religion/Creed

 

Summary of Investigation:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________

I agree that all of the information on this form is accurate and true to the best of my knowledge.

 

Signature:  ____________________________________________________     Date:  _______________

 

Filing a Complaint

An individual who believes that the individual has been harassed or bullied may file a complaint with the superintendent or superintendent’s designee.  The complaint form is available on the district website.   If the complainant is a school employee, after filing the complaint with the superintendent or superintendent’s designee, the employee may separately notify the parent or guardian of the student alleged to have been harassed or bullied.

An alternate investigator will be designated in the event it is claimed that the superintendent or superintendent’s designee committed the alleged bullying or harassment or some other conflict of interest exists.  Complaints shall be filed within 180 days of the event giving rise to the complaint or from the date the Complainant could reasonably become aware of such occurrence.  The Complainant will state the nature of the complaint and the remedy requested. The Complainant shall receive assistance as needed.

 

Investigation

The school district will promptly and reasonably investigate allegations of bullying or harassment upon receipt of a written complaint. The superintendent (hereinafter “Investigator”) will be responsible for handling all complaints alleging bullying or harassment. 

The investigation may include, but is not limited to the following:

• Interviews with the Complainant and the individual named in the complaint (“Respondent”)
• A request for the Complainant to provide a written statement regarding the nature of the complaint;
• A request for the Respondent to provide a written statement;
• Interviews with witnesses identified during the course of the investigation;
• A request for witnesses identified during the course of the investigation to provide a written statement; and
• Review and collection of documentation or information deemed relevant to the investigation.

The Investigator shall consider the totality of circumstances presented in determining whether conduct objectively constitutes bullying or harassment as defined in Board policy.  Upon completion of the investigation, the Investigator shall issue a report with respect to the findings, and provide a copy of the report to the appropriate building principal or Superintendent if the investigation involved the building principal

The complaint and identity of the Complainant, Respondent, or witnesses will only be disclosed as reasonably necessary in connection with the investigation or as required by law or policy.  Similarly, evidence uncovered in the investigation shall be kept confidential to the extent reasonably possible.

 

Decision

The investigator, building principal or superintendent, depending on the individuals involved, shall inform the Complainant and the accused about the outcome of the investigation.  If, after an investigation, a student is found to be in violation of the policy, the student shall be disciplined by appropriate measures, which may include suspension and expulsion.  If after an investigation a school employee is found to be in violation of this policy, the employee shall be disciplined by appropriate measures, which may include termination.  If after an investigation a school volunteer is found to be in violation of this policy, the volunteer shall be subject to appropriate measures, which may include exclusion from school grounds.

Individuals who knowingly file false bullying and/or harassment complaints and any person who gives false statements in an investigation may be subject to discipline by appropriate measures, as shall any person who is found to have retaliated against another in violation of this policy.  Any student found to have retaliated in violation of this policy shall be subject to measures up to, and including, suspension and expulsion.  Any school employee found to have retaliated in violation of this policy shall be subject

to measures up to, and including, termination of employment.  Any school volunteer found to have retaliated in violation of this policy shall be subject to measures up to, and including, exclusion from school grounds. 

 

The Maquoketa Valley Community School District board is authorized by and derives its organization from Iowa law.  The board will consist of 5 board members.  Board members are elected at-large.

The board is organized for the purpose of setting policy and providing general direction for the school district.  The board will hold its organizational meeting at the first regular meeting following the canvass of votes.  The retiring board will transfer materials, including the board policy manual, and responsibility to the new board.

The organizational meeting allows the outgoing board to approve minutes of its previous meetings, complete unfinished business and review the school election results.  The retiring board will adjourn and the new board will then begin.  The board secretary will administer the oath of office to the newly-elected board members.  The Superintendent will preside while the new board elects the president and vice-president of the new board.

 

 

Legal Reference:  Iowa Code §§ 274.2; 275.23A; 277.23, .28, .31; 279.1, .5, .7, .8, .33.
                                       281 I.A.C. 12.3(2).

Cross Reference:   202                                    Board of Directors Members
                              206.1                                  President
                              206.2                                  Vice-President
                              210                                     Board of Directors' Meetings

Approved    2/2020          
Reviewed    2/19/24                                                                
Revised       2/19/24         

 

 

 

 

Board members are officials of the state.  As a public official, each board member must pledge to uphold the Iowa and the United States Constitution and carry out the responsibilities of the office to the best of the board member's ability.

Each newly-elected board member will take the oath of office prior to any action taken as a school official.  The oath of office is taken by each new board member elected at the school election at or before the organizational meeting of the board.  In the event of an appointment or special election to fill a vacancy, the new board member will take the oath of office within ten days of the appointment or election.

Board members elected to offices of the board will also take the same oath of office but replacing the office of board member with the title of the office to which they were elected.

The oath of office is administered by the board secretary and does not need to be given at a board meeting.  In the event the board secretary is absent, the oath is administered by another board member.

"Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and that you will faithfully and impartially to the best of your ability discharge the duties of the office of                                (naming the office) in the Maquoketa Valley Community School District  as now and hereafter required by law?"

 

 

Legal Reference:  Iowa Code §§ 277.28; 279.1, .6.

Cross Reference:  200.1    Organization of the Board of Directors
                                        201       Board of Directors' Elections
                                        202       Board of Directors Members
                                        204       Code of Ethics
                                        206       Board of Directors' Officers

Approved     2/2020                   
Reviewed     2/19/24                          
Revised                   

 

Board members elected for a full term at a regularly scheduled school election in November, of odd-numbered years, serve for four years.  Board members appointed to fill a vacant position will serve until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.  A board member elected to fill a vacancy will serve out the unexpired term.

Being a board member is a unique opportunity for a citizen to participate on a governing board of the school district.  Eligible board members are encouraged to consider running for more than one term.

 

 

Legal Reference:  Iowa Code §§ 69.12; 274.7; 279.6; 279.7

Cross Reference:  201                                      Board of Directors' Elections
                                       202                                      Board of Directors Members
                                       202.4                                  Vacancies

Approved     2/2020                               
Reviewed      2/19/24                                                                         
Revised                   

 

A vacancy occurs as provided by law, which includes but is not limited to when a board member dies, resigns or leaves office, or fails to reside in the school district or director district.

If a vacancy occurs prior to the expiration of a term of office, the vacancy will be filled by board appointment within 30 days of the vacancy.  The board shall publish notice stating that the board intends to fill the vacancy by appointment, but the electors of the school district have the right to file a petition within 14 days of the publication of the notice requiring the vacancy be filled by a special election.

A person appointed to fill a vacancy shall hold office until a successor is elected and qualified at the next regular school election, unless there is an intervening special election for the school district, in which event a successor shall be elected at the intervening special election.

If the board is unable to fill a vacancy by appointment within 30 days after the vacancy occurs or if a valid petition is submitted, the board secretary will call a special election to be held no sooner than 60 days and not later than 70 days after the vacancy occurred.  A board member elected at the special election will serve the remaining portion of the unexpired term.

 

 

Legal Reference:  Iowa Code §§ 69; 277.29; 279.
                                       Good v. Crouch, 397 N.W.2d 757 (Iowa 1986).
                                       Board of Directors of Grimes Independent School Dist. v. County Board of Public Instruction of Polk Co., 257 Iowa 106, 131 N.W.2d 802 (1965).
                                       Board of Directors of Menlo Consol. School Dist. v. Blakesburg, 240 Iowa 910, 36 N.W.2d 751 (1949).

Cross Reference:  201                                      Board of Directors' Elections
                                       202                                      Board of Directors Members
                                       202.3                                  Term of Office

Approved     2/2020                               
Reviewed    2/19/24                                                                           
Revised                   

 

It is the responsibility of the board president to lead a well-organized board in an efficient and effective manner.  The board president will set the tone of the board meetings and, as the representative of the consensus of the board, speak on behalf of the board to the public.

The president of the board is elected to serve a one-year term by a majority vote at the organizational meeting in odd-numbered years, or, in even-numbered years, at  a regular meeting held between twelve to thirteen months after the most recent organizational meeting.

The president, in addition to presiding at the board meetings, will take an active role in board decisions by discussing and voting on each motion before the board in the same manner as other board members.  Before making or seconding a motion, the board president will turn over control of the meeting to either the vice-president or other board member.

The board president has the authority to call special meetings of the board.  Prior to board meetings, the board president will consult with the superintendent on the development of the agenda for the meeting.

The board president, as the chief officer of the school district, will sign employment contracts and sign other contracts and school district warrants approved by the board and appear on behalf of the school corporation in causes of action involving the school district.

 

 

Legal Reference:  Iowa Code §§ 279.1-.2; 291.1.

Cross Reference:  200.1                                      Organization of the Board of Directors
                                       202.2                                      Oath of Office
                                       206.2                                      Vice-President

Approved     2/2020                   
Reviewed      2/19/24                         
Revised       2/19/24            

 

The vice-president of the board is elected by a majority vote at the organizational meeting of in odd-numbered years, or, in even-numbered years, at a regular meeting held between twelve to thirteen months after the most recent organizational meeting, to serve a one-year term of office.

By this election, if the board president is unable or unwilling to carry out the duties required, it is the responsibility of the Vice-President of the board to carry out the duties of the president.  If the president is unable or unwilling to complete the term of office, the vice-president will serve as president for the balance of the president's term of office, and a new vice-president will be elected.

The vice-president will accept control of the meeting from the president when the president wishes to make or second a motion.  The vice-president will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members.

 

 

Legal Reference:  Iowa Code § 279.5

Cross Reference:  200.1                                      Organization of the Board of Directors
                                       202.2                                      Oath of Office
                                       206.1                                      President

Approved     2/2020                   
Reviewed        2/19/24                       
Revised       2/19/24            

 

A board secretary-treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the board secretary-treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.

It is the responsibility of the board secretary-treasurer, as custodian of school district records, to preserve and maintain the records and documents pertaining to the business of the board; to keep complete minutes of special and regular board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after board approval; and collect data on truant students.  The board secretary-treasurer will also be responsible for filing the required reports with the Iowa Department of Education.

In the event the board secretary-treasurer is unable to fulfill the responsibilities set out by the board and the law, the Superintendent/Superintendent Designee will assume those duties until the board secretary-treasurer is able to resume the responsibility or a new board secretary-treasurer is appointed.  The board secretary-treasurer will give bond or be covered by an insurance policy in an amount set by the board.  The cost of the bond or insurance policy will be paid by the school district.
 

 

Legal Reference:     Iowa Code §§ 12B.10; 12C; 64; 279.3, .5, .7, .31-.33, .35; 291.2-.4, .6-.12, .14; 299.10.
                                281 I.A.C. 12.3(1).

Cross Reference:    202.2       Oath of Office
                                210.1      Annual Meeting
                                215         Board of Directors' Records
                                501.10    Truancy - Unexcused Absences
                                704.3      Investments
                                707         Fiscal Reports
                                708         Care, Maintenance and Disposal of School District Records

 

Approved        2/2020             
Reviewed        7/15/24             
Revised          7/15/24             

It is the responsibility of the board to appoint a treasurer.  The board may appoint a treasurer from its employees, other than a position requiring a teaching certificate, or from the public.  To finalize the appointment, the treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.

It is the responsibility of the treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities.

If the treasurer is unable or unwilling to carry out the duties required, it is the responsibility of the Superintendent/Superintendent Designee to carry out the duties of the treasurer.

The treasurer will give bond or be covered by an insurance policy in an amount set by the board.  The cost of the bond or insurance policy will be paid by the school district.

 

Legal Reference:     Iowa Code §§ 12B.10; 12C; 279.3, .31-.33; 291.2-.4, .8, .11, 12, 14.
                                281 I.A.C. 12.3(1).    

Cross Reference:    202.2    Oath of Office
                                206.3    Secretary
                                210.1    Annual Meeting
                                215       Board of Directors' Records
                                704.3    Investments
                                707       Fiscal Reports

Approved     2/2020                                 
Reviewed     7/15/2024                                                                             
Revised        7/15/2024         

Ad Hoc Committee Purpose and Function

The specific purpose of each ad hoc committee varies.  Generally, the primary function of an ad hoc committee is to give specific advice and suggestions.  The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee.  It is the board's role to take action based on information received from the ad hoc committee and other sources.  Ad hoc committees may be subject to the open meetings law.

 

Role of an Ad Hoc Committee Member

The primary role of an ad hoc committee member is to be a productive, positive member of the committee.  In doing so, it is important to listen to and respect the opinions of others.  When the ad hoc committee makes a recommendation to the board, it is important for the ad hoc committee members to support the majority decision of the ad hoc committee.  An ad hoc committee will function best when its members work within the committee framework and bring items of business to the ad hoc committee.

 

Ad Hoc Committee Membership

Ad hoc committee members may be appointed by the board.  The board may request input from individuals or organizations, or it may seek volunteers to serve.  Only the board or superintendent has the authority to appoint members to an ad hoc committee.  Boards must follow the legal limitations or requirements regarding the membership of an ad hoc committee.

 

The board has jurisdiction to legislate policy for the school district with the force and effect of law.  Board policy provides the general direction as to what the board wishes to accomplish and why it wishes to accomplish it while allowing the superintendent to implement board policy.

The written policy statements contained in this manual provide guidelines and goals to the citizens, administration, employees and students in the school district community.  The policy statements are the basis for the formulation of regulations by the administration.  The board will determine the effectiveness of the policy statements by evaluating periodic reports from the administration.

Policy statements may be proposed by a board member, administrator, employee, student or member of the school district community.  Proposed policy statements or ideas will be submitted to the superintendent's office for possible placement on the board agenda.  It is the responsibility of the superintendent to bring these proposals to the attention of the board.

 

 

Legal Reference:  Iowa Code §§ 274.1-.2; 279.8.
                                       281 I.A.C. 12.3(2).

Cross Reference:  101                                      Educational Philosophy of the School District
                                       200.2                                  Powers of the Board of Directors
                                       200.3                                  Responsibilities of the Board of Directors
                                       209                                      Board of Directors' Management Procedures

Approved     2/2020                               
Reviewed    2/19/24                                                                           
Revised                   

 

The board will give notice of adoption of new policies by placing the item on the agenda of a regular board meeting.  

The final action taken to adopt the proposed policy will be approved by a simple majority vote of the board.

 

 

Legal Reference:  Iowa Code § 279.8.
                                       281 I.A.C. 12.3(2).

Cross Reference:  200.2                                  Powers of the Board of Directors
                                       200.3                                  Responsibilities of the Board of Directors
                                       209                                      Board of Directors' Management Procedures

Approved     2/2020                               
Reviewed      2/19/24                                                                         
Revised      2/19/24             

 

The board policy manual is available electronically.  Persons unable to access the policy manual electronically should contact the board secretary for assistance.

Copies of changes in board policy will also be included in or attached to the minutes of the meetings in which the final action was taken to adopt the new or changed policy.

 

 

Legal Reference:  Iowa Code §§ 277.31; 279.8.
                                       281 I.A.C. 12.3(2).

Cross Reference:  200.3                                  Responsibilities of the Board of Directors
                                       209                                      Board of Directors' Management Procedures

Approved     2/2020                               
Reviewed     2/19/24                                                                          
Revised                   

 

Generally, the board will follow board policy and enforce it equitably.  The board, and only the board, may, in extreme emergencies of a very unique nature, suspend policy.  It is within the discretion of the board to determine when an extreme emergency of a very unique nature exists.  Reasons for suspension of board policy will be documented in board minutes.

 

 

Legal Reference:  Iowa Code § 279.8
                                       281 I.A.C. 12.3(2).

Cross Reference:  200.3                                  Responsibilities of the Board of Directors
                                       209                                      Board of Directors' Management Procedures

Approved     2/2020                               
Reviewed     2/19/24                                                                          
Revised                   

 

 

The board shall, at least once every five years, review board policy.  Once the policy has been reviewed, even if no changes were made, a notation of the date of review is made on the face of the policy statement.

The board will review one-fifth of the policy manual annually according to the following subject areas:

• Board of Directors (Series 200)
• Administration, Employees (Series 300 and 400)
• School District, Education Program (Series 100 and 600)
• Students (Series 500)
• Noninstructional Operations and Business Services, Buildings and Sites, School District-Community Relations (Series 700, 800 and 900)

It is the responsibility of the superintendent to keep the board informed as to legal changes at both the federal and state levels.  The superintendent will also be responsible for bringing proposed policy statement revisions to the board's attention.

If a policy is revised because of a legal change over which the board has no control or a change which is minor, the policy may be approved at one meeting at the discretion of the board.

 

 

Legal Reference:  Iowa Code § 279.8
                                      281 I.A.C. 12.3(2).

Cross Reference:  200.3  Responsibilities of the Board of Directors
                                       209       Board of Directors' Management Procedures

Approved     2/2020                               
Reviewed      2/19/24                                                                         
Revised                   

 

Board policy sets the direction for the administration of the education program and school district operations.  Some policies require administrative regulations for implementation.

It is the responsibility of the superintendent to develop administrative regulations to implement the board policies.  The regulations, including handbooks, will be approved by the board prior to their use in the school district.

The administrative regulations will be available no later than the first regular board meeting after the adoption of the board policy unless the board directs otherwise.

 

 

Legal Reference:  Iowa Code §§ 279.8, .20.

Cross Reference:  200.3                                  Responsibilities of the Board of Directors
                                       209                                      Board of Directors' Management Procedures

Approved     2/2020                   
Reviewed       2/19/24                        
Revised                   

 

Each year after August 31 and prior to the organizational meeting of the board in odd-numbered years, the board will hold its annual meeting.

At the annual meeting, the board will examine the financial books and settle the secretary's and treasurer's statements for the fiscal year ending the preceding June 30.  As part of the annual reports, the treasurer will present affidavits from depository banks.  The board may also appoint the board's legal counsel at the annual meeting.

 

 

Legal Reference:  Iowa Code §§ 279.1, .3, .33.

Cross Reference:  206.3 Secretary
                                       206.4 Treasurer
                                       701.1  Depository of Funds
                                       707     Fiscal Reports

Approved     2/2020                                
Reviewed      2/19/24                                       
Revised ____________

 

The regular meeting time and date will be set by the board at the organizational meeting in odd-numbered years, or at the annual meeting in even-numbered years. 

The regular meetings of the board will be held on the third Monday of each month.  Meetings will begin promptly at  5:30 p.m.  The board will adhere to this meeting date and time unless the board requires additional meetings or, due to circumstances beyond the board's control, the meeting cannot be held on the regular meeting date, and the meeting will be rescheduled in accordance with law and policy.  Public notice of the meetings will be given.

 

 

Legal Reference:  Iowa Code §§ 21.3, .4; 279.1

Cross Reference:  200.1  Organization of the Board of Directors
                                       210      Board of Directors' Meetings

Approved     2/2020                               
Reviewed      2/19/24                                                                         
Revised                   

 

 

 

Public notice will be given for meetings and work sessions held by the board.  Public notice will indicate the time, place, date and tentative agenda of board meetings.  The public notice will be posted on the bulletin board or another prominent place clearly designated for posting agendas in the central administration office at least 2 days before it is scheduled, but, at the minimum, twenty-four hours notice needs to be given.

A copy of the public notice will be provided to those who have filed a request for notice with the secretary.  A copy of the public notice will also be accessible to employees and students.

In the case of special meetings, public notice will be given in the same manner as for a regular meeting unless it is an emergency meeting.  In that case, public notice of the meeting will be given as soon as practical and possible in light of the situation.  The media and others who have requested notice will be notified of the emergency meeting.  Attendance at a special meeting or emergency meeting by the media or board members will constitute a waiver of notice.

It is the responsibility of the board secretary to give public notice of board meetings and work sessions.

 

 

Legal Reference:  Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).
                                       Iowa Code §§ 21.2-.4; 279.1, .2.

Cross Reference:  210                                      Board of Directors' Meetings
                                       210.8                                  Board of Directors' Meeting Agenda

Approved     2/2020                   
Reviewed     2/19/24                          
Revised                   

 

Action by the board regarding the affairs of the school district may be taken only when a quorum, a majority of the board members, is in attendance at the board meeting.  While in person participation is encouraged, board members may attend meetings either in person or electronically provided each member can hear and be heard in real time by all members present and the public.

While board members are encouraged to attend board meetings, [3 or 4] members will constitute a quorum and are a sufficient number to transact business of the school corporation.  The adjournment of a meeting may be executed without a quorum.

An affirmative vote of a majority of the votes cast is sufficient to pass a motion or take action unless law or board policy requires a vote of a greater number.

It is the responsibility of each board member to attend board meetings.

 

 

Legal Reference:  Iowa Code §§ 21.5(1); 279.4.

Cross Reference:  210                                      Board of Directors' Meetings

Approved     2/2020                               
Reviewed     2/19/24                                                                          
Revised                   

 

 

The tentative agenda for each board meeting will state the topics for discussion and action at the board meeting.  The agenda is part of the public notice of the board meeting and will be posted and distributed.

Persons requesting to place an item on the agenda must make a request to the superintendent prior to the drafting of the tentative agenda.  The person making the request must state the person's name, address, purpose of the presentation, action desired and pertinent background information.  Requests from the public may be added to the tentative agenda at the discretion of the superintendent after consultation with the board president.  Requests received after the deadline may only be added to the agenda for good cause.

The tentative agenda and supporting documents will be sent to the board members 3 days prior to the scheduled board meeting.  These documents are the private property of the board member.  Persons wishing to view the tentative agenda and supporting documents may do so at the central administration office.

The board will take action only on the items listed on the tentative agenda posted with the public notice.  Items added to the agenda may be discussed or taken under advisement by the board.  If an added item is acted upon, the minutes of the board meeting will state the reason justifying the immediate action.

It is the responsibility of the board president and superintendent to develop the agenda for each board meeting.

 

 

Legal Reference:  Iowa Code §§ 21; 279.8.

Cross Reference:  210                                      Board of Directors' Meetings
                                       211                                      Open Meetings
                                       213                                      Public Participation in Board Meetings
                                       215                                      Board of Directors' Records
                                       402.5                                  Public Complaints About Employees
                                       502.4                                  Student Complaints and Grievances

Approved     2/2020                               
Reviewed      2/19/24                                                                         
Revised                   

 

Very often the board must consider agenda items which are noncontroversial or similar in content.  Such agenda items might include ministerial tasks such as, but not limited to, the approval of the agenda, approval of previous minutes, approval of bills, approval of reports, etc.  These items might also include similar groups of decisions such as, but not limited to, approval of staff contracts, approval of maintenance details for the school buildings and grounds, open enrollment requests or approval of various schedules.

In order for a more efficient administration of board meetings, the board may elect to use a consent agenda for the passage of noncontroversial items or items of a similar nature.

The superintendent in consultation with the board president and board secretary shall place items on the consent agenda.  By using a consent agenda, the board has consented to the consideration of certain items as a group under one resolution.  Items may be removed from the consent agenda at the request of a board member.

Nothing in this policy is to be construed as an attempt to avoid full compliance with laws dealing with open meetings or public notice of the agenda and meeting.

 

 

Legal Reference:  Iowa Code §§ 21; 279.8.

Cross Reference:  210       Board of Directors' Meetings

Approved     2/2020                                             
Reviewed      2/19/24                                   
Revised                   

 

The board recognizes situations may arise in the operation of the school district which are of concern to parents and other members of the school district community. 

The board firmly believes concerns should be resolved at the lowest organizational level by those individuals closest to the concern.  Whenever a complaint or concern is brought to the attention of the board it will be referred to the administration to be resolved.  Prior to board action however, the following should be completed:

(a)  Matters should first be addressed to the teacher or employee.

(b)  Unsettled matters from (a) above or problems and questions about individual attendance centers should be addressed to the employee's building principal.

(c)  Unsettled matters from (b) above or problems and questions concerning the school district should be directed to the superintendent.

(d)  If a matter cannot be settled satisfactorily by the superintendent, it may then be brought to the board for consideration.  To bring a concern, the individual shall notify the board president or board secretary in writing, who may bring it to the attention of the entire board.

Parents, guardians and community members of the district who have concerns about the district or the board may refer to the student handbook for additional guidance from the Iowa Department of Education.

It is within the discretion of the board to address complaints from the members of the school district community, and the board will only consider whether to address complaints if they are in writing, signed, and the complainant has complied with this policy.  The board is not obligated to address a complaint and may defer to the decision of the superintendent.  If the board elects not to address a complaint, the decision of the superintendent shall be final.  If the board does elect to address a complaint, its decision shall be final.

 

 

Legal Reference:  Iowa Code § 279.8

Cross Reference:  210.8                                  Board Meeting Agenda
                                       213                                      Public Participation in Board Meetings
                                       307                                      Communication Channels

Approved     2/2020                               
Reviewed      2/19/24                                                                         
Revised      2/19/24             

 

20. Adoption of textbooks and establishment of bus routes by the board for the school year as well as the school calendar should become a part of the minutes.

21. Approval or disapproval of open enrollment requests with justification for disapproval or approval after the deadline.

22. A record of all delegations appearing before the board and a record of all petitions.

23. At the annual meeting each year the record should indicate that the books of the treasurer and secretary and the Certified Annual Report have been examined and approved subject to audit.

24. The election or appointment of board officers.

25. The appointment of auditors to examine the books.

 

At the annual or organizational meeting in odd-numbered years, the minutes should reflect the following:

26. Appointment of a temporary chairperson if not specified in policy.

27. Oath of office administered to newly elected board members.

28. Nominations taken for the office of president and vice-president.

29. Election of the president and vice-president, the votes and the oath of office administered to the president and vice-president.

30. The resolution to pay bills when the board is not in session.

31. A resolution to automatically disburse payroll along with a roster of all employees under contract.

32. A resolution naming depositories along with the maximum deposit for each depository.

33. Resolution authorizing the use of a check protector and signer and the proper control of the signer.

34. Motion designating a member or a committee to examine the bills of account for a designated period of time on a rotation basis if desired for the balance of the school year.

 

Participation in board member associations are beneficial to the board.  The board will maintain an active membership in the Iowa Association of School Boards and in organizations the board determines will be of benefit to the board and the school district.

 

 

Legal Reference:  Iowa Code § 279.38.

Cross Reference:  216.2                                      Board of Directors' Member Development and Training

Approved     2/2020                               
Reviewed     2/19/24                                                                          
Revised                   

 

The board may participate in conferences sponsored by educational associations and agencies in addition to its own in-service programs and work sessions.

The board will work closely with the Iowa Association of School Boards' and encourage the board members to participate in conferences to achieve the Better Boardsmanship Award.

 

 

Legal Reference:  Iowa Code §§ 279.8, .38.

Cross Reference:  216.1                                      Association Membership

Approved     2/2020                               
Reviewed    2/19/24                                                                           
Revised                   

 

As an elected public official, the board member is a public servant who serves without compensation.  Board members will be reimbursed for actual and necessary expenses incurred in the performance of their official duties.

Prior to reimbursement of actual and necessary expenses, the board member must submit a detailed receipt indicating the date, purpose and nature of the expense for each claim item.  Failure to provide a detailed receipt will make the expense nonreimbursable.  Personal expenses will be reimbursed by the board member to the school district no later than ten working days following the date of the expense.  In exceptional circumstances, the board may allow a claim without proper receipt.  Written documentation explaining the exceptional circumstances will be maintained as part of the school district's record of the claim.

It is the responsibility of the board secretary to compile the expenses of board members and bring them to the board for audit and approval in the same manner as other claims of the school district.  It is the responsibility of the board to determine through the audit and approval process of the board whether the expenses incurred by a board member are actual and necessary expenses incurred in the performance of their official duties.

 

 

Legal Reference:  Iowa Code §§ 68B; 277.27; 279.7A, .8, .32

Cross Reference:  203                                      Board of Directors' Conflict of Interest
                                       401.7                                  Employee Travel Compensation
                                       401.10                               Credit Cards

Approved     2/2020                               
Reviewed     2/19/24                                                                          
Revised                   

 

 

The board will employ a superintendent to serve as the chief executive officer of the board, to conduct the daily operations of the school district, and to implement board policy with the power and duties prescribed by the board and the law.

The board will consider applicants that meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the superintendent position.  In employing a superintendent, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing a superintendent, the board will also consider the school district's educational philosophy, financial situation, organizational structure, education programs, and other factors deemed relevant by the board.

The board may contract for assistance in the search for a superintendent.

 

 

Legal Reference:  29 U.S.C. §§ 621-634.
                                       42 U.S.C. §§ 2000e et seq.
                                       Iowa Code §§ 21.5(1)(i); 35C; 216; 279.8, .20.
                                       281 I.A.C. 12.4(4).

Cross Reference:  200.2                                  Powers of the Board of Directors
                                       200.3                                  Responsibilities of the Board of Directors
                                       301                                      Administrative Structure
                                       302                                      Superintendent

Approved       3/2020                            
Reviewed                                                                               
Revised                   

 

The length of the contract for employment between the superintendent and the board is determined by the board.  The contract will begin on July 1 and end on June 30.  The contract will state the terms of employment and shall not exceed three years. .

The first three consecutive years of a contract issued to a newly employed superintendent is considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the superintendent.  In the event of termination of a probationary or nonprobationary contract, the board will afford the superintendent appropriate due process, as required by law.  The superintendent and board may mutually agree to terminate the superintendent's contract at any time.

It is the responsibility of the board to provide the contract for the superintendent.  The board may issue a temporary and nonrenewable contract in accordance with law.

If the superintendent wishes to resign, to be released from a contract, or to retire, the superintendent must comply with applicable law board policies.

 

 

Legal Reference:  Martin v. Waterloo Community School District, 518 N.W. 2d 381 (Iowa 1994).
                                       Cook v Plainfield Community School District, 301 N.W.2d 771 (Iowa App. 1980).
                                       Board of Education of Fort Madison Community School District v. Youel, 282 N.W.2d 677 (Iowa 1979).
                                       Briggs v Board of Directors of Hinton Community School District, 282 N.W.2d 740 (Iowa 1979).
                                       Luse v. Waco Community School District of Henry Co., 258 Iowa 1087, 141 N.W.2d 607 (1966).
                                       Iowa Code §§ 279
                                       281 I.A.C. 12.4.

Cross Reference:  302                                      Superintendent

Approved      3/2020                             
Reviewed                                                                               
Revised                   

 

The board has complete discretion to set the salary of the superintendent.  It is the responsibility of the board to set the salary and benefits of the superintendent at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the superintendent.  The salary is set at the beginning of each contract term.

In addition to the salary and benefits, the superintendent's actual and necessary expenses are paid by the school district when the superintendent is performing work-related duties.  It is within the discretion of the board to pay dues to professional organizations for the superintendent.

The board may approve the payment of dues and other benefits or compensation over and above the superintendent's contract.  Approval of dues and other benefits or compensation will be included in the records of the board in accordance with board policy.

 

 

Legal Reference:  Iowa Code §§ 279.8, .20.

Cross Reference:  302                                      Superintendent

Approved     3/2020                              
Reviewed                                                                               
Revised                   

 

The board employs a superintendent of schools to serve as the chief executive officer of the board.  The board delegates to the superintendent the authority to implement board policy and to execute decisions made by the board concerning the internal operations of the school district, unless specifically stated otherwise.

The superintendent is responsible for the implementation and execution of board policy and the observance of board policy by employees and students.  The superintendent is responsible for overall supervision and discipline of employees and the education program.

In executing the above-stated duties, the superintendent will consider the financial situation of the school district as well as the needs of the students.  Specifically, the superintendent:

∙      Interprets and implements all board policies and all state and federal laws relevant to education;

∙      Supervises, either directly or through delegation, all activities of the school system according to, and consistent with, the policies of the board;

∙      Represents the board as a liaison between the school district and the community;

∙      Establishes and maintains a program of public relations to keep the public well-informed of the activities and needs of the school district, effecting a wholesome and cooperative working relationship between the school district and the community;

∙      Attends and participates in all meetings of the board, except when the superintendent has been excused, and makes recommendations affecting the school district;

∙      Reports to the board on such matters as deemed material to the understanding and proper management of the school district or as the board may request;

∙      Assumes responsibility for the overall financial planning of the district and for the preparation of the annual budget, and submits it to the board for review and approval;

∙      Establishes and maintains efficient procedures and effective controls for all expenditures of school district funds in accordance with the adopted budget, subject to the direction and approval of the board;

∙      Files, or causes to be filed, all reports required by law;

∙      Makes recommendations to the board for the selection of employees for the school district;

∙      Makes and records assignments and transfers of all employees pursuant to their qualifications;

∙      Employs such employees as may be necessary, within the limits of budgetary provisions and subject to the board's approval;

∙      Recommends to the board, for final action, the promotion, salary change, demotion, or dismissal of any employee;

∙      Prescribes rules for the classification and advancement of students, and for the transfer of students from one building to another in accordance with board policies;

∙      Summons employees of the school district to attend such regular and occasional meetings as are necessary to carry out the education program of the school district;

∙      Supervises methods of teaching, supervision, and administration in effect in the schools;

∙      Attends such conventions and conferences as are necessary to keep informed of the latest educational trends;

∙      Accepts responsibility for the general efficiency of the school system, for the development of the employees, and for the educational growth and welfare of the students;

∙      Defines educational needs and formulates policies and plans for recommendation to the board;

∙      Makes administrative decisions necessary for the proper functioning of the school district;

∙      Responsible for scheduling the use of buildings and grounds by all groups and/or organizations;

∙      Acts as the purchasing agent for the board, and establishes procedures for the purchase of books, materials and supplies;

∙      Approves vacation schedules for employees;

∙      Conducts periodic district administration meetings;

∙      Performs other duties as may be assigned by the board.

∙      Supervises the establishment or modification of the boundaries of school attendance and transportation areas subject to approval of the board; and

∙      Directs studies of buildings and sites, taking into consideration population trends and the educational and cultural needs of the district in order to ensure timely decisions by the board and the electorate regarding construction and renovation projects.

This list of duties will not act to limit the board's authority and responsibility over the superintendent.  In executing these duties and others the board may delegate, the superintendent will consider the school district's financial condition as well as the needs of the students in the school district.

 

 

Legal Reference:  Iowa Code §§ 279.8, .20, 23A.
                                       281 I.A.C. 12.4(4).

Cross Reference:  209                                      Board of Directors' Management Procedures
                                       301                                      Administrative Structure
                                       302                                      Superintendent

Approved     3/2020                              
Reviewed                                                                               
Revised                   

 

The board will conduct an ongoing evaluation of the superintendent's skills, abilities, and competence.  At a minimum, the board will formally evaluate the superintendent on an annual basis.  The goal of the superintendent's formal evaluation is to ensure the education program for the students is carried out, promote growth in effective administrative leadership, clarify the superintendent's role, clarify the immediate priorities of the board, and develop a working relationship between the board and the superintendent.

The superintendent will be an educational leader who promotes the success of all students by:

• Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community. 
• Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development. 
• Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. 
• Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.   
• Acting with integrity, fairness and in an ethical manner.
• Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

The formal evaluation will be based upon the following principles:

∙    The evaluation criteria will be in writing, clearly stated and mutually agreed upon by the board and the superintendent.  The criteria will be related to the job description and the school district's goals;

∙    At a minimum, the evaluation process will be conducted annually at a time agreed upon;

∙    Each board member will have an opportunity to individually evaluate the superintendent, and these individual evaluations will be compiled into an overall evaluation by the entire board;

∙    The superintendent will conduct a self-evaluation prior to discussing the board's evaluation, and the board as a whole will discuss its evaluation with the superintendent;

∙    The board may discuss its evaluation of the superintendent in closed session upon a request from the superintendent and if the board determines its discussion in open session will needlessly and irreparably injure the superintendent's reputation; and,

∙    The individual evaluation by each board member, if individual board members so desire, will not be reviewed by the superintendent.  Board members are encouraged to communicate their criticisms and concerns to the superintendent in the closed session.  The board president will develop a written summary of the individual evaluations, including both the strengths and the weaknesses of the superintendent, and place it in the superintendent's personnel file to be incorporated into the next cycle of evaluations.

This policy supports and does not preclude the ongoing, informal evaluation of the superintendent's skills, abilities and competence.

 

 

Legal Reference:  Wedergren v. Board of Directors, 307 N.W.2d 12 (Iowa 1981).
                                       Iowa Code §§ 279.8, .20, .23, .23A.
                                       281 I.A.C. Ch. 83; 12.3(4).

Cross Reference:  212                                      Closed Sessions
                                       302                                      Superintendent

Approved      3/2020     
Reviewed                      
Revised                   

 

The board encourages the superintendent to continue professional growth by being involved in professional organizations, attending conferences, continuing education, and participating in other professional activities.

It is the responsibility of the superintendent to arrange the superintendent's schedule in order to enable attendance at various conferences and events.  If a conference or event requires the superintendent to be absent from the office for more than three days, requires overnight travel, or involves unusual expense, the superintendent will bring it to the attention of the board president prior to attending the event.

The superintendent will report to the board after an event.

 

 

Legal Reference:  Iowa Code § 279.8
                                       281 I.A.C. 12.7.

Cross Reference:  303.7                                      Administrator Professional Development
                                       401.7                                      Employee Travel Compensation

Approved      3/2020                             
Reviewed                                                                               
Revised                   

 

 

The superintendent is considered a full-time employee.  The board expects the superintendent to give the responsibilities of the position precedence over other employment.  The superintendent may accept consulting or outside employment for pay as long as, in the judgment of the board, the work is conducted on the superintendent's personal time and it does not interfere with the performance of the superintendent's duties.

The board reserves the right, however, to request that the superintendent cease the outside employment as a condition of continued employment.  The board will give the superintendent thirty days notice to cease outside employment.

 

 

Legal Reference:  Iowa Code §§ 279.8, .20.

Cross Reference:  302.2                                      Superintendent Contract and Contract Nonrenewal
                                       302.4                                      Superintendent Duties

Approved     3/2020      
Reviewed                      
Revised          

 

The board will employ building principals and other administrators, in addition to the superintendent, to assist in the daily operations of the school district.

The board will consider applicants who meet or exceed the standards set by the Iowa Department of Education and the qualifications established in the job description for the position.  In employing an administrator, the board will consider the qualifications, credentials and records of the applicants without regard to race, color, creed, religion, sex, national origin, age, sexual orientation, gender identity or disability.  In keeping with the law, however, the board will consider the veteran status of the applicants.  The board will look closely at the training, experience, skill and demonstrated competence of qualified applicants in making its final decision.

In choosing an administrator, the board will also consider the school district's educational philosophy, financial condition, organizational structure, education programs, and other factors deemed relevant by the board.

It is the responsibility of the superintendent to make a recommendation to the board for filling an administrative position, based on the requirements stated in this policy.  The board will act only on the superintendent's recommendation.

The board may contract for assistance in the search for administrators.

 

 

Legal Reference:  Iowa Code §§ 279.8, .21.
                                       281 I.A.C. 12.4.

Cross Reference:  303                                      Administrative Employees

Approved       3/2020    
Reviewed                      
Revised                   

 

The length of the contract for employment between an administrator and the board will be determined by the board and stated in the contract.  The contract will also state the terms of the employment.

The first three consecutive years of a contract issued to a newly employed administrator will be considered a probationary period.  The probationary period may be extended for an additional year upon the consent of the administrator.  In the event of termination of a probationary or nonprobationary contract, the board will afford the administrator appropriate due process, as required by law.  The administrator and board may mutually agree to terminate the administrator's contract.

It is the responsibility of the superintendent to create a contract for each administrative position.  The board may issue temporary and nonrenewable contracts in accordance with the law.

Administrators who wish to resign, to be released from a contract, or to retire, must comply with applicable law and board policies.

 

 

Legal Reference:  Martin v. Waterloo Community School District, 518 N.W. 2d 381 (Iowa 1994).
                                       Cook v Plainfield Community School District, 301 N.W. 2d 771 (Iowa App. 1980).
                                       Board of Education of Fort Madison Community School District v Youel, 282 N.W. 2d 677 (Iowa 1979).
                                       Briggs v Board of Education of Hinton Community School District, 282 N.W. 2d 740 (Iowa 1979).
                                       Iowa Code §§ 279
                                       281 I.A.C. 12.4.

Cross Reference:  303                                      Administrative Employees

Approved       3/2020    
Reviewed                      
Revised                   

 

The board has complete discretion to set the salary of the administrators.  It is the responsibility of the board to set the salary and benefits of the administrators at a level that will include consideration of, but not be limited to, the economic condition of the school district and the training, experience, skill, and demonstrated competence of the administrators.  The salary will be set at the beginning of each contract period.

In addition to the salary and benefits agreed upon, the administrator's actual and necessary expenses will be paid by the school district when the administrator is performing work-related duties.  The board will approve the payment of other benefits or compensation over and above the administrator's contract.  Approval of other benefits or items of an administrator's compensation will be included in the records of the board in accordance with board policy.

 

 

Legal Reference:  Iowa Code § 279.21.

Cross Reference:  303                                      Administrative Employees

Approved      3/2020     
Reviewed                      
Revised                   

 

 

The Superintendent will conduct an ongoing process of evaluating the administrators on their skills, abilities, and competence.  At a minimum, Superintendent will formally evaluate the administrators annually.  The goal of the formal evaluation process is to ensure that the educational program for the students is carried out, ensure student learning goals of the school district are met, promote growth in effective administrative leadership for the school district, clarify the administrator's role as defined by the board and the superintendent, ascertain areas in need of improvement, clarify the immediate priorities of the responsibilities listed in the job description, and develop a working relationship between the superintendent and the administrator.

The superintendent is responsible for designing an administrator evaluation instrument.  The formal evaluation will include written criteria related to the job description.  The superintendent, after receiving input from the administrators, will present the formal evaluation instrument to the board for approval.

The formal evaluation will also include an opportunity for the administrator and the superintendent to discuss the written criteria, the past year's performance and the future areas of growth.  The evaluation is completed by the superintendent, signed by the administrator and filed in the administrator's personnel file.

The principal will be an educational leader who promotes the success of all students by:

• Facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community. 
• Advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development. 
• Ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. 
• Collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources.   
• Acting with integrity, fairness and in an ethical manner.
• Understanding the profile of the community, and responding to and influencing the larger political, social, economic, legal and cultural context.

It is the responsibility of the superintendent to conduct a formal evaluation of the probationary administrators and nonprobationary administrators prior to May 15.

This policy supports and does not preclude the ongoing informal evaluation of the administrator's skills, abilities and competence.

 

 

Legal Reference:  Iowa Code §§ 279.8, .21-.23A.
                                       281 I.A.C. 12.3(3); ch 83.

Cross Reference:  303                                      Administrative Employees

Approved      3/2020     
Reviewed                      
Revised